presenter instructions

Oral presentations

NEW THIS YEAR! 

We are testing a model for parallel abstract sessions that has been successful in other scientific meetings. Oral sessions will include both 4-min-long “rapid fire” and 10-min-long “traditional” presentations. This does NOT include questions. All questions will be asked after the last presentation. The chairs will direct audience questions to one or many of the presenters. 

Our goal is to allow more people to present and to have a good discussion at the end covering the whole session.

Presentation preparation guidelines 

  • Check your presentation time (4 or 10 min) from the instructions you have received by email. Do not exceed the time given.
  • You may use the PowerPoint slide design of your choice
  • Set your PowerPoint slides to the 16:9 widescreen format
  • Less is more — avoid trying to fit too much content onto one slide
  • If you use PowerPoint notes, they will be visible on your speaker screen during your presentation but are not visible for the public
  • Bring your presentation on a USB memory stick to the Speakers room the day before your presentation. If you arrive on the day of your presentation, please bring your presentation no later than 1 hour prior to your session.
  • You cannot use your own computer for the presentation
  • Please note that any potential or actual conflict of interest of any of the authors of the presentation must be clearly described in the second slide of the presentation; it is essential to make sure you allow sufficient time to explain this to the audience. If there is no conflict of interest this should also be stated.

Poster presentations

All posters will be displayed throughout the meeting in Halls 4 and 5, offering ample opportunity for attendees to view your work. Poster boards are arranged by theme, and in numerical order within the theme.

The dedicated poster walk will be on Wednesday evening, on 26 August. Please attend to answer questions. The presenter should be present from 17:30 to 18:00 for odd-numbered posters and from 18:00 to 18:30 for even-numbered posters.

Poster preparation guidelines

Please review the following instructions to ensure your poster meets the symposium requirements:
  • Posters must be displayed in portrait orientation; landscape format is not permitted.
  • The maximum dimensions for your poster are 95 cm in width (horizontal) and 195 cm in height (vertical).
  • Be sure to include your assigned poster number clearly in the top left corner of your poster. You will find the poster number (P + three digits) from the instructions email you have received.
  • Any actual or potential conflicts of interest involving any of the authors must be clearly disclosed on the poster. If there are no conflicts of interest, please indicate this as well.
  • Posters should be made from lightweight materials suitable for fastening with pins. Pins will be provided at the venue to secure your poster.
  • Please mount your poster on Tuesday 25 August between 10.00 and 14.00 onto the poster board marked with your poster number.
  • Your poster should be taken down on Friday 28 August before the Closing session, by 13.00 at the latest.
  • Posters left to the poster boards after 13.00 will be disposed of.

ePoster preparation guidelines

ePosters have been collected in advance. The dedicated poster walk will be on Wednesday evening, on 26 August. Please attend to answer questions. ePosters will be available for viewing throughout the Symposium in hall 4.

Please note that any potential or actual conflict of interest of any of the authors of the presentation must be clearly described in the ePoster; if there is no conflict of interest, this should also be stated.

It is the responsibility of the authors to state any potential or actual conflict of interest in the content of their presentations. The SSIEM, as well as the Local and International Organising and Scientific Committees of the 2026 Annual Symposium cannot and will not assume responsibility for non-compliant presentations. Any interested party is referred to the SSIEM abstract submission and presentation guidelines, as well as the international and national rules and good practices on ethical transmission of scientific information.